We are in Poland
Polish address for service for your yacht – letters scanned and translated for you
Introductory price€59€39/ year
Quick answers
Do I need a Polish address for service for my yacht?
- Today: if you live outside the EU, the EEA and Switzerland (for example in the UK, the USA or Australia), you must name a representative for service in Poland in any case before a Polish authority (KPA art. 40 § 4). If you do not, letters stay in the case file and count as delivered (§ 5). And every application for Polish registration (REJA24) must give an address for service in Poland for each owner, co-owner and operator (Yacht Registration Act, art. 6 sec. 1 pt 2 a).
Is this a real representative or just a mailbox?
- A real representative: you sign a written authorisation and we are appointed to receive official letters for you (pełnomocnik do doręczeń). We open each letter, scan it and e-mail it to you with the reply deadline.
What does a Polish address for service cost?
- €39 a year (introductory price, normally €59), up to 12 letters. The first 12 months are free with our Polish yacht registration.
Why it matters
Who needs it today
Owners who live (or companies based) outside the EU, the EEA and Switzerland – for example in the UK, the USA or Australia. In any case before a Polish authority they must name a representative for service in Poland, unless a representative living in Poland handles the case or letters go by registered e-delivery (Code of Administrative Procedure, KPA art. 40 § 4). Without one, letters stay in the case file and count as delivered (§ 5) – you can miss a deadline without ever seeing the letter. While we handle your registration or licence case as your representative, this is covered; the address service keeps you covered afterwards.
Every owner who registers in Poland
The application for registration in REJA24 must give an address for service in Poland for each owner, co-owner and operator – EU residents included (Yacht Registration Act, art. 6 sec. 1 pt 2 a; the owner states it, regulation § 5). Under the bill UD305 it stays, must be confirmed every 5 years, and an unanswered summons sent there can lead to deletion.
Not just a mailbox. You sign a written authorisation and we are formally appointed to receive official letters for you (pełnomocnik do doręczeń). Every letter is opened, scanned and sent to you with the reply deadline.
Letters from Polish authorities are written in Polish and sent by post. A letter lying unopened in an empty mailbox – or never reaching you abroad – can make you miss a deadline. With us, every letter is opened, scanned and explained in your language within one working day.
What is included
- Our office address in Poland as your address for service for the Polish yacht register (REJA24) and other Polish authorities in yacht matters.
- Letters received on working days, scanned and e-mailed to you the same or the next working day. Postal notices are collected from the post office within 3 working days – also during holidays.
- For every letter: a scan of the Polish original and an AI translation into English or your language, clearly marked as an automatic translation (the Polish original is binding). If you prefer, you can opt out of the AI translation and receive only the Polish original.
- We point out the date of receipt and the reply deadline stated in the letter. For letters with a deadline you also get a short WhatsApp or SMS message, and a phone call if you do not confirm within 2 working days.
- Up to 12 letters a year (each further letter €5).
- Originals kept for 12 months and sent to you by post once a year, on request (postage at cost).
- Free for the first 12 months when we register your yacht in REJA24.
On request, priced separately: consultation with a Polish lawyer we work with (external service), sworn translations, and replies or filings on your behalf as your authorised representative.
How it works
- 1
Order online or by e-mail
Tell us the yacht and the owner(s). We send you a short service agreement and an authorisation to receive your letters. - 2
Your address in the register
You give our address to the registering body – or we update the register entry for you (change in registration). - 3
Letters to your inbox
Each letter: scan of the original + AI translation + the reply deadline, within one working day. - 4
Every year
€39 per year by bank transfer (introductory price, regular price €59).
Order online
Frequently asked questions
›Why do I need an address in Poland?
Polish authorities write to owners in Polish, by post. Today an owner living outside the EU, the EEA and Switzerland (for example in the UK, the USA or Australia) must name a representative for service in Poland in any case before a Polish authority, or letters stay in the case file and count as delivered (KPA art. 40 § 4–5). The registration application must already today give an address for service in Poland for every owner, co-owner and operator (Yacht Registration Act, art. 6 sec. 1 pt 2 a). Under the bill UD305 it must also be kept up to date at every confirmation of the register data. For yachts that are not Polish-owned an unanswered official summons can lead to a request to delete the yacht from the register (art. 10c, with at least 7 days to answer). A letter that does not reach you in time is a real risk.
›How many letters are included?
Up to 12 letters a year. Official letters about a yacht are usually only a few a year. Each further letter costs €5.
›Is the translation official?
No. You receive a scan of the Polish original and an automatic (AI) translation, clearly marked as such. The Polish original is binding. You can opt out of the AI translation in the agreement – you then receive only the Polish original. If you need a sworn translation or legal advice, we arrange it on request.
›Is this legal advice?
No. We receive, scan and translate your mail and tell you the reply deadline stated in the letter. On request we arrange a consultation with a Polish lawyer we work with – an external service, priced separately.
›What happens when the service ends?
The service renews every year unless you cancel at least 30 days before the end of the year. When it ends, give the authorities your new address for service. For 60 days after the end we still scan and e-mail letters that arrive for you (€5 per letter); after that we return them to the sender.
›Can I use the address for my company or other mail?
No. The address is for official letters about your yacht only (yacht register and other Polish authorities in yacht matters).
Get a Polish address for your yacht
Order online or write to us with the yacht name and the owner(s). We reply within one working day.