Privacy policy

The controller of your personal data is Seven Seas Marek Belniak, Al. Krakowska 60, 05-552 Mroków, Poland, NIP 5341017197, REGON 011228341. Contact: info@registeryachts.com.

• Orders (radio licence, registration, EPIRB): contact details, owner and yacht data, radio equipment data and the documents you send. Purpose: checking documents, preparing and filing applications with Polish authorities and providing the service. Legal basis: contract (Art. 6(1)(b) GDPR) and legal obligations in administrative proceedings and accounting (Art. 6(1)(c) GDPR).
• Polish address for service: data of the owner(s), co-owner(s) and operator of the yacht, and the official letters we receive for you (originals and scans). Purpose: receiving, scanning and e-mailing your letters with an automatic translation and the reply deadline. Legal basis: contract (Art. 6(1)(b) GDPR).
• Notifications about changes in Polish yacht law: e-mail address and, if you give them, name, country, yacht and preferred language, plus a record of your consent (text, version, date). Purpose: sending updates about the law and related services. Legal basis: your consent (Art. 6(1)(a) GDPR) – given with a separate, unticked box and confirmed by e-mail (double opt-in).
• Security and claims: technical logs needed to protect the website and to establish or defend claims (Art. 6(1)(f) GDPR).

You can withdraw consent to notifications at any time with the unsubscribe link in every e-mail or by writing to info@registeryachts.com. Withdrawal does not affect the lawfulness of processing before it. If you do not confirm a subscription, you receive no further e-mails.

Polish authorities to which we file your applications (for example the Office of Electronic Communications UKE, registering bodies of REJA24, the Civil Aviation Authority ULC), and our service providers: hosting and database (Supabase, EU – Frankfurt; Vercel), e-mail and automation server (Hostinger). They process data only on our instructions. If you accept cookies: Google (see section 8).

Automatic (AI) translation: to translate official letters received under the address-for-service service, and our e-mails about changes in the law, we send their text to the AI model Claude of Anthropic, PBC (USA). Anthropic acts as our processor under its Data Processing Addendum; data may be processed in the USA on the basis of the EU standard contractual clauses (Art. 46 GDPR). Under its commercial terms Anthropic may not use this content to train its models. Every automatic translation is marked as such, and the Polish original remains binding. You can opt out: for the e-mails about the law choose English (they are written in English and are not translated); for letters under the address-for-service service tick the option in the agreement – you then receive only the scan of the Polish original.

• Order data and documents: for the duration of the case; data needed for the issued licence or registration and for accounting – as long as the law requires; documents you sent are deleted on request when no longer needed for the case.
• Address for service: scans until 12 months after the end of the agreement, but never longer than 6 years from receipt of the letter; originals are posted to you on request or destroyed after 12 months.
• Notification list: until you unsubscribe; unconfirmed sign-ups are not used for mailings. After unsubscribing we keep only the record of consent and withdrawal as proof.

You have the right to access, rectify and erase your data, to restrict processing, to data portability, to object, and to withdraw consent. You may lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (Prezes UODO, ul. Stawki 2, 00-193 Warszawa).

Data is transmitted over encrypted connections. Access is limited to the people handling your case. Applications are filed through official channels (post, e-Delivery / e-Doręczenia, the REJA24 system).

We use Google Analytics 4 and Google Ads measurement (Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland) only if you press “Accept” in the cookie banner. Until then no Google script is loaded and no analytics or advertising cookie is set. If you press “Reject”, nothing is loaded.

No third-party requests before your consent. To protect your data, even our fonts are served from our own website instead of Google Fonts – so simply opening registeryachts.com does not send your IP address to Google or any other company.

• Purpose: statistics on how visitors use the website (pages viewed, source of the visit, sent orders and sign-ups, clicks on e-mail, phone and WhatsApp links) and measuring the results of our Google adverts. Legal basis: your consent (Art. 6(1)(a) GDPR).
• Cookies set after consent: _ga, _ga_* (Google Analytics, up to 2 years), _gcl_* (Google Ads conversion measurement, up to 90 days). Analytics data is kept in Google Analytics for 14 months.
• Transfer outside the EEA: Google may process data in the USA; Google LLC is certified under the EU–US Data Privacy Framework.
• Your choice is saved in your browser’s local storage (ry_consent_v1) – this is necessary to remember it and is not used for tracking.

You can change or withdraw your choice at any time: Cookie settings (also in the footer of every page). Withdrawal does not affect processing before it.